If an association undertakes the use of video cameras for its community, it should consider the following issues and measures:
- As the Division of Florida Condominiums, Time Shares and Mobile Homes has determined that the installation of a security camera is a material alteration, review the Declaration (in a condominium) to determine what vote is required (membership or just the Board).
- Ensure the equipment reliably indicates the date and time at which any video was recorded.
- Establish and follow procedures regarding proper installation, inspections, maintenance, testing, operation, and security.
- Establish and follow procedures for logging, storing, viewing, and destroying recordings. Preservation of such video records should also be part of the procedures. If there is ever a recorded incident on the property which is the subject of a lawsuit, those records must be preserved.
- Establish a policy or policies for access to recordings.
- Review/update policies and procedures annually.
- Place cameras in open and obvious locations for viewing public, not private, areas.
- Ensure the system is of sufficient quality to produce high-resolution images.
- Post signs conspicuously near cameras to inform persons that cameras are in use.
- Contact law enforcement concerning the use of such cameras.
- Consult with your insurance carrier.
As you can see, there are a number of issues to consider regarding the installation of a security camera. You should consult your Community Association attorney when making such decisions.